Planning & Coordination services
Full Planning & Coordination
From the initial spark of inspiration to the final farewell, we curate every element of your event with precision. We manage budgets, source and negotiate venues, connect you with trusted creative partners, and develop design concepts that reflect your unique story. Our team ensures each moment is both intentional and effortless. Your wedding deserves thoughtful planning, inspired design, and expert execution from start to finish. Our full-service planning experience guides you through every step of the journey—from the first vision meeting to the final send-off—ensuring your celebration is seamless, meaningful, and beautifully curated.
Full-Service Planning Inclusions
Vision & Concept Development- We work closely with you to craft a cohesive wedding vision, style direction, and overall aesthetic that reflects your personalities and story.
Budget Creation & Management- We develop a detailed budget, track spending, offer cost-saving guidance, and ensure all financial decisions align with your priorities.
Venue Sourcing & Selection- We research, compare, and tour venues with you, helping you evaluate logistics, layout, aesthetic potential, and contract details before booking.
Vendor Recommendation & Booking- We curate a trusted vendor team tailored to your style, budget, and needs. We manage communication, schedule meetings, attend consultations, and oversee contract review and negotiations.
Design & Decor Planning- We create a full design plan including color palette, floral concepts, linens, rentals, stationery, signage, and tablescape details, ensuring a cohesive and elevated look for the entire event.
Logistics Planning & Site Walkthroughs- We conduct venue walkthroughs, manage floor plans, determine flow and logistics, and ensure every detail aligns with the guest experience you envision.
Detailed Timeline Creation- We build a comprehensive event-day timeline and planning timeline, coordinating all key moments—from hair and makeup schedules to your grand exit.
Communication Management- We serve as the central point of contact for all vendors throughout the planning process, ensuring clear communication, alignment, and timely responses.
Guest Experience Support- We assist with guest accommodations, transportation planning, RSVP management (optional), and recommendations for out-of-town guests.
Wedding Party Guidance- We support your wedding party with schedules, attire coordination, and clear communication leading up to the wedding day.
Rehearsal Coordination- We organize and run your ceremony rehearsal, guiding the wedding party through entrances, spacing, and key cues.
Wedding Day Management- We fully oversee the entire wedding day—from setup to tear-down—managing vendors, timelines, transitions, and all behind-the-scenes logistics.
Design Installation & Styling- We style personal items, décor elements, flatlays, reception details, and ensure your design plan is executed precisely as envisioned.
Issue & Emergency Handling- We discreetly manage any unexpected challenges, from weather adjustments to vendor delays, ensuring the day feels effortless for you.
Post-Wedding Wrap-Up- We assist with returning rentals, securing personal items, distributing final payments/gratuities, and ensuring the venue is properly closed out.
For additional questions regarding our planning and coordination services, please visit our Planning and Coordination FAQ Page
Day-Of Coordination Services
Your celebration deserves to unfold without distraction. In the weeks leading up to your event, we step in to finalize details, manage vendors, and orchestrate the timeline so you can be fully present with your loved ones.
Detail Confirmation -We reach out to all of your vendors to verify plans, timelines, setup needs, and point-of-contact information so everyone is aligned.
Space Management & Setup Oversight -Our team supervises the setup of your ceremony and reception areas, including décor, layout, seating, and any custom elements you’ve selected.
Vendor Liaison- We act as the central communication hub for your vendors, guiding them throughout the day and resolving any issues quietly behind the scenes.
Timeline Oversight- From the walk down the aisle to the last dance, we ensure each moment happens when it should, keeping the day flowing smoothly and naturally.
Support for the Wedding Party- Your wedding party receives gentle guidance and assistance so they always know where to be and what’s next.
Guest Care- We assist guests with seating, answer questions, and help create a comfortable, welcoming atmosphere for everyone attending.
Problem-Solving & On-Site Management - Should weather shift, vendors run late, or unexpected situations arise, our team handles them swiftly and discreetly.
Transition Coordination- We guide the flow between the ceremony, cocktail hour, reception, grand entrances, and any special surprises or planned moments.
End-of-Night Oversight- We supervise teardown and ensure rentals or personal items are handled properly, leaving the venue in excellent condition.
Emotional & Logistical Support - Throughout the day, we offer steady support to you and your families—helping ease nerves, answer questions, and keep the energy calm, joyful, and memorable.
For additional questions regarding our planning and coordination services, please visit our Planning and Coordination FAQ Page